Minutes of Criw Niwbwrch Committee
Criw Niwbwrch Cyf
Minutes of General Meeting 6th October
2009
Eglwys Bach 7.30pm
Present:
Tomos Hughes Sandra Hughes Ken Bowler
Liz Webb Chris Bowler David Chadwick
Luned James(chaired this meeting)
Lorraine Williams Roy Roberts
Agenda
1. Apologies:
Nia Hughes Blodwen Hughes Barrie Freeman
Dafydd Hughes
2. Matters arising from minutes of last general meeting
5. The Tombola, Bric a Brac and bookstall
were a success at the Woodland Festival held in the forest on September 26th
with a total raised of £119.25 for EB funds; thanks to LJ and LW for
organising. Advertising for EB on the site was a good move, with many people
making enquiries.
7. CJB advised the committee that due to lack of time, the application for
Social Enterprise awards was not made.
11. Lack of a tutor for computer sessions, currently and for the foreseeable
future, these will not take place at EB.
3. Finance update
KB informed the meeting that he was able to negotiate a new type of bank account with HSBC specifically for a community run organisation that incurs no bank charges. Also for introducing Parc y Plant to the bank for opening an account, EB received £50. A tax refund of £162 was made for paying Rachel Jones’ tax at basic rate during the past year. A payment of £78 was paid to PR for permission to play music at EB; this sum is arrived at when KB provides details of hall income. A payment of £320 was made to CC for Sports Leaders during the holiday playscheme from the remaining Children In Need monies.
4. Procedures
Signing in by the person who enters
EB first is essential in order to know if any later incident occurs.
It is essential that the green booking form is completed by members of the
public when booking the hall for private use. By signing the form it is assumed
that they have read the terms and conditions and it is therefore a binding
agreement to the terms and conditions in the event of any issue that might
arise when the hall is being used. Forms to be found inside the yellow booking
diary.
5. Second Anniversary
All committee members to press on
with advertising the Concert arranged for the evening of 17th October. Sioned
Hughes has kindly agreed to compére the show. A meeting to be held
on Tuesday 13th October to finalise arrangements re catering, raffle prizes
and other issues. CJB/KB to sponsor Lucy Kelly.
6. Diary – October
The need was expressed to attract more girls to the drop in youth group on Thursdays by providing more appropriate activities. SH knows of someone who will do make up and beauty and will find out if the person would be available to visit EB with a view to holding a make up session. (This was arranged during the evening)
TH has suggested that with “Bonus Ball” money a Wii to be purchased.
7. AOB
a) An inspection by Eric Roberts
of RGR to take place on Thursday 15th October 3.00pm. Members of Building
sub group to attend if available.
b) Programme of activities at EB to be forwarded to committee of PJI on a
monthly basis to prevent duplication of events; it was pointed out that the
same information is accessible on the website.
c) It looks as though numbers at the CC Youth Club are dwindling; it is suggested
that other youth clubs are visited to find out what they have to offer.
13. Date of next meeting – Annual General Meeting followed by general meeting
Wednesday 25th November 2009
7.30pm (after aerobics)
Eglwys Bach
Please bring these minutes with you
.