Minutes of Criw Niwbwrch Committee
Criw Niwbwrch Cyf
Minutes of General
Meeting 7th April 2008
Eglwys Bach 7.00pm
Present:
Tomos Hughes Barrie Freeman (Vice Chair)
Liz Webb (chaired this meeting) David Chadwick
Ken Bowler (Treasurer) Dafydd Hughes
Roy Roberts Chris Bowler
Luned James Joan Roberts
Blodwen Hughes
Agenda
1. Apologies:
Nia Hughes
Lorraine Williams
2. Matters arising from minutes of last general meeting
2. 9 (xiv) Library to discontinue
The minutes were accepted
by the committee as a true account of the meeting of
26th February 2008.
3. Financial Update
Jamie Cunliffe (garden designer) has been advanced £10k; partly financed
by monies held back for retention. Monies from AONB for last quarter of financial
year still outstanding.
Currently £3/4k still in bank mostly monies from funding for various
activities HLC, Aerobics etc.
Electricity bill for winter quarter £242, this has been from a correct
reading. The low energy lights have made significant difference. Lighting
in office is very low, new low energy bulbs equivalent to 100w to be fitted.
Financial file continues to be updated by KB and TH to continue to access.
DH and TH to be responsible for finance whilst KB away in May/June. Any Criw
Niwbwrch mail to be sorted by Bill Humphries during May/June for TH/DH to
collect.
4. MUGA
Aled Jones, Anglesey CC concerned that the MUGA has not been launched effectively. There is some dispute over costings for Rob Stewart to carry out maintenance/tidying of it etc. LW proposed on her own initiative to advertise a taster month at £1 per session for groups to use MUGA. There is uncertainty over the use of RS’s telephone number for bookings to be arranged; he is the keyholder and is able to access the area and equipment store. RR advised that a letter was received at Community Council re floodlights at MUGA. DH was advised that RS has been taken on by AJ on a temporary basis at £5 per day to make sure pitch is safe for holidays and weekends. BF queried insurance at MUGA and was advised that CC is responsible. Discussion followed re activities that might be put on at MUGA eg five a side football etc. Equipment for all types of sports is available. RR suggested that it is too good an opportunity to miss for EB to be involved in some way. Committee members to give some thought as to how this can be achieved. Ted Thomas works with youngsters in netball coaching in Gaerwen.
5. Proposed letter to Community Council
The above letter outlining EB’s provision of activities/facilities for children and young people of Newborough in response to negative comments made at Rhosyr Community Council, was read to the committee and it was agreed that all directors’ and committee members’ names should be on it and a director (RR) to sign it prior to sending to Clerk in good time for the next meeting of the Com C. LW to amend and advise CJB.
6. AOB
(i) CJB reported that
continuation funding for Project Worker posts and the creation of Project
Manager post to be funded by BBC Children In Need has not been successful.
(ii) Medrwn Mon has arranged courses and sent details on Supervision and Appraisal
and Employment Law; LW interested in taking part in these.
(iii) Garden seating – LW visited Anglesey wood products in Bethel and
reported that she felt more aesthetically pleasing backless benches in oak
might be more appropriate. JC has his own plans with him if committee members
wish to check on progress with him on site. The shed must be secure. It was
agreed that the mower when bought not to be kept on the premises. It was also
agreed that if there are too many chairs being stored in the shed they are
to be disposed of.
(iv) Luned to investigate through her contacts the repair and recovering of
the pool table.
(v) Prize Bingo – scheduled for 16th April doors open 6.30pm eyes down
7.00pm. All prizes to be given to BH. BH to arrange purchase of bingo tickets
if necessary. JR to donate tea/milk/sugar and coffee. Biscuits also to be
provided for refreshments. Other prizes to be bought for raffle.
(vi) The committee was advised by Marie (Cylch ti a fi Project Worker) that
occasionally in sessions, the radiators were very hot. As covers are very
expensive it was agreed that the heating to be adjusted accordingly. She had
also queried the piece of plywood that currently is on the hall floor beneath
the pool table – this to be used soon.
(vii) Painting of exterior of windows to be carried out prior to fitting of
polycarbonate. Type of screws to be used for the covering was discussed.
(viii) The purchase of a payphone (possibly from car boot sale) with a code
for individuals to be investigated and followed up.
CJB to contact Probation team for painting interior of hall prior to opening
of community garden.
Three new noticeboards to be put up; one at back of hall above radiator and
two in entrance hall. Inappropriately, drawing pins are being used on some
noticeboards; they were painted originally to enable blu tack to be used and
for health and safety reasons this must continue.
Mr Thomas, Newborough Primary school has reported via RR that two cupboards
used by Youth Group continue to be housed at the school. There is no space
for them at EB.
Marie has asked for extra shelving to be put up in the cupboards in the office.
(ix) CAB will be unable to provide staffing for advice etc at EB due to end
of project funding
(x) A youth shelter has been built in Brynsiencyn; is this type of facility
to be available for youngsters in Newborough? To be followed up.
7. Date of next meeting
Monday 16th June 2008
Eglwys Bach
7.00pm
Please bring these minutes with you
.