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Criw Niwbwrch Cyf Minutes of Annual General Meeting 21st November 2007 Present: Barrie Freeman(Vice Chair) Tomos Hughes Chris Bowler (minutes)
Ken Bowler (Treasurer) Mike Tillman None 3. Project Co-ordinator’s Report No issues from this 4. Treasurer’s Report KB presented the report for the year up to the present day. An amount of £6K should cover total deficit including RGR’s final bill. KB to put this in writing and enclose RGR invoice to Menter Mon. He is preparing accounts for auditing for end of year 2007. Final snagging of building will be in six months’ time. 5. Draft Annual Review The Draft Annual Review of 2006/07 and Business Plan of 2007/08 was presented to the committee, if members had any issues or concerns to raise these with CJB prior to final version. It was pointed out that young people have their own committee in the Youth Group. 6. Constitution The constitution was amended for the proposed application for the Charities Commission. 7. Sustainability It was agreed that better use of Friday evenings for community activities
to be promoted. LJ and GW to approach local businesses with a view to
donation of prizes for Bingo. RS informed committee that he owns an
extensive collection of DVDs suitable for children/young people and
adults that could be used when the screen is in place. It is proposed
to hold film evenings on Fridays and possibly matinees on Saturday mornings.
There would need to be at least three adults in attendance. It was agreed
that RS and NH would organise a “Family Film Club” on 7th
December with a Christmas theme. It was agreed that putting on a “Grotto”
for Santa would not generate as much money as continuing touring selected
villages with Santa and his sleigh in the week before Christmas. DH
reported that new lights for the float are needed. A meeting to be arranged
by RR to discuss arrangements for Santa’s run. 8. Re – election of committee members LJ volunteered to become a Director and £1 was given to KB for instating her. NH offered to be Chair on a temporary basis. RR put forward LW’s name forward as Director/Chair – to be discussed at next general meeting if LW agrees. 9. Any Other Business i) LW in her absence sent an open letter to the meeting re children
/young people’s activities. She brought up three issues a) of
age discrimination at recently held Hallowe’en discos and this
was discussed. It was generally agreed that on occasion, a disco for
all ages of children/young people would discourage inappropriate behaviour
b) the recently formed ‘Dance Club’ was also seen as being
‘exclusive’ and it was agreed to discuss this at the next
general meeting c) the provision of entertainment for Friday evenings,
had already been discussed earlier in the meeting.
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