|
Criw Niwbwrch Cyf Minutes of General Meeting 19th March 2007 Present: 2. Matters Arising from the Minutes of the last meeting (3.from previous matters arising, payment has been made by MM ) 3. CN put in bid for youth service, including hours, rent and facilities
available. Supporting letters were not written at the Youth Club as
young people were engaged with activities via outside instructor; these
to be followed up. The minutes were accepted by the committee as a true account of the meeting of 19th March 2007 3. Building Progress Update The stonemason is to finish the facing stonework before the remainder
of the roof can be completed RR queried the deadline for monies from MM to be paid; December 2007 is the cut off point. 4. Finance KGB reported that the second invoice for Ellis Williams for £23k has been paid and MM has been invoiced for their instalment. There will be two more instalments to be paid by the end of the build. This should leave MM with £46K still to pay; there are implications for this and will need to be discussed at some point. The accounts are currently being worked on and will be handed over to the accountants at the end of March. The budget is being worked on. 5. Activities a) Fundraising Disco – this to be held in the school hall on Thursday 22nd March.
All posters, flyers, refreshments in hand. £1 admission to be
charged. b) Children’s Activities The £300 paid out by CN for the Funbus in February is still outstanding.
CJB advised the meeting that the play grant application form for Easter
had arrived with very little time to organise activities so it had been
agreed that with regret there were no children’s events planned
for the Easter holidays. The report from the meeting held on 15th February was discussed. A sub group of CJB/LW formed to meet with CC for looking at a way forward. BF queried various negative responses that were taken into account in previous planning discussions prior to the build ie height of ceiling etc 7. Grant Applications Tudor Trust Unfortunately, our application will not be going forward to the next round. This means we have limited resources to buy tables/chairs and other vital equipment. An application to be made to “Big Lottery”. Kitchen Update There is still no positive news re Key fund monies for the kitchen. Environment Wales A meeting with DO and Mair Watts (EW) was arranged to discuss the procedure for applying for a grant from EW to landscape the grounds to the rear of EB. A pre-application grant is to be applied for similar to how the feasibility study was funded prior to EB planning. DO/LW/CJB to meet to discuss details re procedures prior to applying. B & Q We have yet to hear whether the “Better Neighbour” grant from B & Q for £500 to tidy up the front of the building at EB is successful. 8. Any Other Business 1. £3k from Strategic Development Fund has been spent on computers and allied equipment/materials. 2 of the computers have the new Microsoft “Vista”. A 36” TV for games/console use has been put to one side for CN for £200. 2. It was suggested that Anne Moore, school caretaker should be remunerated for her help after “messy” sessions organised by CN in the school hall. It was pointed out that as she is paid for this and is reluctant for CN to access cleaning materials she would prefer to do the cleaning herself. 3. All weather pitch – it would appear that the administration of this for bookings etc has not yet been agreed upon. RR reported that a cage to one end of the pitch is to house equipment for tennis/netball/basketball and 5 a side football. Community Council is to be approached whether it will take on the administration; there is a possibility that CN might take it under its umbrella. There are issues that need to be resolved before any decision can be made eg upkeep (fencing, tarmac), carrying out of Risk Assessment, diary keeping for bookings, costings etc. Aled Roberts to be approached re implication of above. Peter Rogers to be asked to next CN meeting. 4. Policies/procedures – Equality/Diversity, Child Protection, Grievance Procedure were discussed. Absent members to have own copies forwarded with these minutes. In discussion, DC suggested the following to be added to our “Ways for people with disability to access services/facilities at Eglwys Bach” “d) Disabled other than wheelchair user – mental health issues, communication issues and any other form of disability not mentioned above.” 5. The next issue of “Friends of Criw Niwbwrch” to be out by end of week beginning 23rd March. 6. Donate a slate is rather slow now; RR/JR requested forms to be forwarded to people they know who have expressed interest. 7. TH to investigate costings for steel frame for stage 18’ x 10’ from Mona Steel. 9. Date of next Meeting Monday 16th April 2007 Liz’s house – Bod Iorweth, Chapel Street 7.30pm Please bring these minutes with you |