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Minutes of General Meeting 17th August 2006 Present: Helen Tapley (Chair) Chris Bowler (minutes) 1. Matters Arising from the Minutes of the last meeting 2. (i) Tudor Trust application form downloaded; to be carried forward The minutes were accepted by the committee as a true account of the meeting of 5th July 2006 2. Update on Building Works As the funding for the build has been re-profiled by WAG for 2006/07 a meeting was held on August 10th between Eric Roberts, HT, KB and CJB to discuss CN’s expectations of the schedule for building works. It is anticipated that a pre-contract meeting be held after 5th September between all interested parties, including J Ellis Williams, contractor. It was pointed out to ER that the completion date must be before 31st March; JEW to be advised of this. Priorities prior to the build were discussed. The existing stage to be dismantled and decision on salvageability of wood to be made. Action: DH to investigate above and organise removal The floor to be left as it is, as the builders will need a firm base when working within the building . Chairs currently in meeting room, to be stored at Bryn Arfon. It is felt that colour of donated paint, currently stored on EB’s premises is not satisfactory, more neutral shades preferred. Paint and wallpaper to be stored somewhere dry. LW to speak with MW re storage of these in garage. Action: NH to contact sources for better coloured paints Health and Safety issues HT reminded the meeting that once the scaffolding is in place, the
committee and other members of the public will not be allowed on the
site. Members to approach HT with concerns, who will liaise with RGR. The housing of the bell to be checked for security. Action: HT to contact RGR re bell It was agreed that another set of keys for EB be cut asap. Action: LW to organise cutting of above 3. Financial Update The accounts prepared by Williams Denton Cyf are ready to be signed off by HT and BF after checking through by KB. 4. Activities The fun day held on Sunday 6th August was quite well attended and took
£246.58 in receipts. Thanks to all who helped. Special thanks
to Roly for his refereeing of 5 a side and the tug o’ war. Lack
of PA system made gathering children together for various activities
difficult. It was suggested that CN T-shirts for committee members might
help to identify same to others on activity days. The craft workshop run by Kerry was well attended. She has offered to run a similar event for interested adults and a Christmas card making event for children. Thanks to Kerry for her expertise and for bringing along such great materials for the children to work with. Extra boats and instructor to be hired for the canoeing/kayaking session to take place on Friday 18th August. HT to carry out risk assessment of the site (near the residents’ carpark on Newborough beach) and emergency plan to be made. The coast guard to be contacted prior to 11.30am for up to date marine forecast of weather conditions. HT/MT to define area on morning of activity. Children under 10 to be accompanied by parent for fitting of gear etc. It was agreed to prepare cup a soup and bread for children who take part. For the police vehicles and cycle safety sessions, DH to confirm with Anne Moore, caretaker, re use of school grounds and accessibility. 5. AGM date It was agreed to hold the AGM of CN on Wednesday 11th October 2006. 6. Business Plan The draft Business Plan was presented to the committee for discussion. It was agreed that members should take it home for closer inspection and contact CJB with any queries or suggestions. Committee members unable to attend on the day to receive a copy with these minutes. It was also agreed that using the expertise of Delyth Owen, Barnardos for accessing funds via Mentor Mon, (offered by DO), was preferable to ‘hiring’ a consultant for funding information as proposed in the financial section of the BP. It is hoped the Annual Review and Business Plan will be ready for AGM. 7. Any Other Business (i) It was suggested by DO that ‘bridge building’ between
CN and PJI might be helped along with the exchange of minutes from each
organisation. As there were not enough Directors present at the meeting
to make a quorum, this proposal to be carried forward to the next meeting. 8. Date of next meeting: Wednesday 13th September 2006 Eglwys Bach 7.30pm (if scaffolding up, alternative venue to be made known) Please bring these minutes with you |