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Minutes of General Meeting 17th May 2006 Present: Helen Tapley (Chair) Richard Hughes 1. Matters Arising from the Minutes of the last meeting 6 (iii) Simon Parker to be contacted re children’s choice of activities sheet. 7 CJB reported that the Community Fund grant application for indoor bowls equipment and table tennis bats and net was unsuccessful. 8 (iii) Laura and Michelle were left a message re joining the committee but as yet they have not replied. 2. Information on payment to contractors Jackie Lewis, Development Officer, Mentor Mon advised the meeting on
the procedure for paying for building works. 3. Accounts Update Payment of £921.25 for the preparation of the Lease has been made. Preparation of accounts up to December 2005 has been requested of Williams Denton Cyf following a quote received of £500 plus vat. Procedures for invoicing and remitting payments have been set up.
CJB reported on meetings taken place and phone calls received in the
quest for information for hall use when renovation is complete as follows: It is anticipated that contact with Headteachers of Bodorgan, Newborough and Dwyran re facilities for pre school children should show gaps that Eglwys Bach might be able to fill when open. 5. RGR and WAG Update HT expressed concern that despite assurances by Anthony Pugh that monies
allocated to CN by WAG were in place, she received a letter (addressed
to Barrie Freeman, former Chair) from Gethin Bishop containing various
queries re the grant. In reply to these, documentation as follows were
sent to Cardiff: The letter also contained reference to a letter sent to WAG from Gerallt Jones, MM indicating our request to move the required funding to 2006/07. HT asked for sight of this letter, pointing out to GB that it was inappropriate for MM to act in this manner. Subsequently, GJ apologised for his action. AP is continuing to request answers to questions re lack of progress with the building programme and is to investigate before any money is to be released. It was agreed that a detailed report containing reasons for the delay in building should be forwarded to WAG as soon as possible. Action: HT/CJB to write report containing details outlined by committee members at the meeting and send to WAG (to be included with these minutes). HT pointed out that if there were a problem with the funding, an emergency meeting to be called. JR proposed publicising this eventuality on “The Ferret” TV programme to highlight the issue. HT has heard from RGR re formal omissions and the choice by CN of ½ new roofing slates and ½ old; roof purlins were to be adjusted for this, committee members to check the new requirement. The revised tender has been approved by Peters, contractor, a 3% increase in costs is likely, CN advised by RGR. RGR cannot go ahead with starting the building until approval has been received from WAG.
(i) The wall belonging to Eglwys Bach next to the footpath alongside Llangaffo Road has been broken down and stones from there used anti socially. It was agreed that RR/DH/TH to mend the wall asap. (ii) The grass surrounding the mission hall needs cutting; it cost £80 last time and was quite difficult. Committee members to organise strimmers etc for this. (iii) Nia approached by Karen Hicks, childminder, re working with children’s groups when the centre is up and running. (iv) It was agreed that a regular stall at Mona car boot sale manned by a team from CN could be a useful source of funds. (vi) It was agreed that some thought to be given to attending the Summer Fair at Pentraeth; it was felt that a more creative approach would be more profitable; last year’s income was not enough to warrant the commitment made to it. To be discussed more fully at the next meeting. (vii) The visit by 12-16 year olds to Plas Menai Watersports Centre scheduled for Wednesday 31st May. Posters to be displayed in the café and elsewhere; completed application forms to be with Glenys, 26th May. RR/DH to accompany young people to and from the centre on the bus. (viii) The next two items are reported on but were not discussed at the meeting: a) Bingo – a grand sum of £245 was raised at a very successful
evening on 12th April. Thanks to the fundraising group for their hard
work. Eglwys Bach 7.30pm Please bring these minutes with you |