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Criw Niwbwrch Cyf
Minutes of General Meeting 17th January 2007
Bod Iorweth 7.30pm
Present: Helen Tapley (Chair) Chris Bowler (minutes)
Barrie Freeman (Vice Chair) Dylan Hughes
Joan Roberts Liz Webb
Dafydd Hughes Martin Taylor
Richard Hughes Karen Hicks
Ken Bowler (Treasurer)
Agenda
1. Apologies:
Delyth Owen Lorraine Williams Tomos Hughes
Nia Hughes Roy Roberts David Chadwick
2. Matters Arising from the Minutes of the last meeting
3. No accidents/incidents reported at site meeting 20th December.
6c. Should have read 15th January not 20th January for submission of
Cymorth play grant
7 (ii) LW to be in touch re second hand equipment
7 (iii) Tony Jones has given Richard Boyce two weeks from receipt of
his letter for return of goods
7 (iv) NH received one phone call prior to Christmas re items for raffle
or sale etc but this person has not got back to her
7 (vi) Still awaiting contact from MD Hydraroll.
The minutes were accepted by the committee as a true account of the
meeting of 11th December 2006.
3. Building Progress Update
HT reported that nothing has been heard from RGR re 27 items discussed.
The contract is yet to be signed by CN. We are still awaiting minutes
from previous site meetings. Ogwen roofing was due to start 15th January,
but as this has not happened we are approximately two weeks behind schedule.
Action: HT to contact RGR
4. Finance Update
KB reported that Ellis Williams, contractor, has been paid for the
first part of the build, subsequently CN has received the percentage
due from MM of £12,150. A statement to be issued to MM at the
end of Jan to remind them that there is still half the next payment
owing.
The committee was shown a financial report where building finance is
kept separate from general monies. There is approximately £4000
that could be set aside for ongoing expenses such as running the hall.
There is £72k in the building account. The annual return has been
made to Companies house online making a saving of £15.
The total of £764.74 was raised by the Santa run and £693
was banked – it appears to have made a similar amount to previous
years and this year fewer villages were visited on a fewer number of
nights. Well done to Santa and all his helpers.
5. Activities
a) Disco
RH to DJ a disco at Newborough Primary on Wednesday 24th January. Chocs
left over from Christmas to be sold on the evening. Squash to be provided.
Action: CJB to contact Mr Thomas re date/time of disco and to prepare
posters.
b) Half term holiday
The Cymorth play grant has been applied for to bring the ‘Funbus’
to the Primary School. Three activities have been planned:
10 – 12 Arts and crafts
12.30 – 2.30 Circus skills
3.00 – 5.00 Funbus with karaoke
Volunteers needed.
c) Fundraising
Easter Draw - cloakroom tickets to be allocated to committee members
for selling. Items for prizes to be collected by JR and CJB. The draw
to take place at the post office if possible as unlikely EB ready for
use by then.
Action: JR to buy cloakroom tickets, JR/CJB to put covers on tickets
with prizes to be listed on inside front cover and then distribute to
committee members. Shops/businesses to be asked to donate prizes.
Action: CJB to ask post office staff if they will draw the raffle prizes
at the post office.
d) Donate a Slate
Campaign to ‘sell’ more slates starts week beginning 25th
January. Posters to be put up in usual venues in village and in the
post office. LW to place item re ‘Donate a Slate’ in community
news in Holyhead and Anglesey Mail. Committee members asked to forward
‘Donate a Slate letters to people who have expressed interest.
6. Business Plan
The quarterly review of the BP was carried out. If any committee members
have anything to add please contact HT/CJB
7. Any Other Business
i. CJB reported that an independent assessor spoke with her on the
phone re project and Children in Need grant application
ii. Quotes to be in for next round of applying to grant funders
iii. A meeting has been arranged with Health Anglesey to discuss provision
of services. MT/LW to accompany CJB on Wednesday 24th January 2.00 –
3.00pm at council offices in Llangefni.
iv. Wales Co-operative are offering a Marketing workshop at various
venues. BF/CJB to attend 29th March in Bangor if two places are available
to CN.
v. Nos Allan – a scheme to promote live performances in community
buildings/village halls with county council paying out monies if not
enough tickets are sold. This to be followed up when EB is operational.
vi. Committee was asked to state preference re computer options. It
was agreed to buy 4 computers and one projector and screen. These to
be paid from Strategic Development grant of £3,000. KB to organise.
vii. A Medrwn Mon evaluation form has arrived re the original grant
awarded of £500. As it is not clear who made the original application,
DH to take form for NH for information prior to completion.
viii. Committee asked to look out items for car boot sale to be held
to raise funds for CN near Easter.
ix. It was reported that a computer skills trainer has volunteered to
give two hours a week to work with residents once EB is open.
x. Play Development Officer with Medrwn Mon has indicated that CN might
attend a meeting to discuss the way forward with Cymorth Play grants
for interested parties. This to be followed up.
xi. HT announced that due to her pregnancy she will be stepping down
as Chair once the building has been handed back to CN. She will continue
to support the group as a member of the committee.
8. Next Meeting
Monday 19th February 2007
Liz’s house – Bod Iorweth, Chapel Street
7.30pm
Please bring these minutes with you
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