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Minutes of General Meeting 15th March 2006 Present: Helen Tapley (Chair) Ken Bowler (Treasurer) Apologies: Joan Roberts Beryl Mason 1. Latest Update The committee was advised that Anthony Pugh of WAG was contacted by
HT and he informed her that monies allocated to Criw Niwbwrch by WAG
could still be drawn down in year 2006/07 if appropriate quarterly returns
were completed. This was done and on Friday 11th March AP telephoned
KB to confirm moving of money in readiness for the project. Action: HT to see Eric Roberts of RGR to inform of progress and the need to press forward with contractors to ensure time schedule for building works during the coming financial year. 2. Finance KB informed the committee of the total currently held in the bank of £33,707.45. £766 raised through Christmas activities and £130 from the Valentine’s disco was included in the total. It was agreed that to avoid paper overload, it was unnecessary for individual committee members to receive written copies of financial information at each meeting. A cash box has been purchased and members to present receipts for purchases for reimbursement by KB. Action: HT to present completed mandate for signatories at the bank asap. 3. Activities (i) Nia and Martin completed a grant application for £950 to fund Easter activities for two separate groups, under 11 years and 11-16 years. The decision of the panel will be made known after March 16th. It is anticipated that younger children will visit the Greenwood Centre Park and the older group to visit Plas Menai. Quotes for transport have been requested and two 30-seater buses provisionally booked. Lunch to be provided as part of the application costings. NH informed the meeting that this grant can be applied for four times a year, so if successful, other activities can be similarly planned for. Action: If funding granted, NH to contact venues and coach company
for confirmation of booking. (ii) RR discussed the possibility of a pram race for fundraising but it was pointed out that these days prams were not appropriate for this type of activity so wheelie bins might be used. (iii) Easter Bingo to take place in the school hall on Wednesday 12th April when permission granted by Headteacher. Eyes down 7.30pm; refreshments to include tea/biscuits/orange. House prizes needed for the bingo session with larger prizes for the draw. Local shops/businesses to be approached for prize donations. If cloakroom tickets sold prior to the event with purchaser’s name and/or address/telephone number on retained sections there should be no problem with licence, as occasionally queried previously. Action: KB to provide RR with £100 initially for purchase of
prizes. 4. Charitable Status The meeting was informed that it is possible for a company such as Criw Niwbwrch to also have charitable status. It was agreed to apply for this as it would help the group to seek funding that is not accessible currently. Action: KB to fill in Charitable Status form asap 5. Construction Requirements HT advised the meeting that once scaffolding has been erected on EB for building works, the site will be in the hands of the contractors and will be “out of bounds” until the taking down of the scaffolding and the handing over of the building. It is essential that committee members put concerns of their own or those of residents regarding any aspect of work undertaken, to HT who will address these through the appropriate authority. It was agreed that the committee be able to view progress at set times agreed with the contractors; also regular meetings will be held with construction company and RGR throughout the building work. Action: A letter to be put up on the village notice board advising residents of the start of scaffolding and subsequent building. 6. Sustainability (i) (ii) The Community Policeman has volunteered to initiate a Newborough football team for youngsters; funding will be more forthcoming if girls are included in this. Volunteers are needed for support eg linesmen. An appropriate field needs to be investigated and the whereabouts of the nets to be followed up. There is also a possibility that a van can be used for away games or bringing other teams to Newborough. Action: RR to investigate use of field and where nets are. Action: HT to contact Simon Parker (iv) Action: CJB to write to the secretary re the above (iv) (v) (vi) (vii) CJB/KB reported that the website is under construction; the domain name of “Niwbwrch.org” has been successfully applied for. Approximately ten pages have been designed initially although it is anticipated that with time there will be extra pages/items to add; it will respond to need. Translation into Welsh is anticipated and Mentor Mon to be approached.
a) RR queried the use of underfloor heating in the community centre in case of problems; it was generally agreed that radiator heating was more appropriate. This to be discussed with RGR and its impact on costs. b) NH reported that she took CJB to Sylfaen to be introduced and for her to gain greater understanding of its remit and facilities available to Criw Niwbwrch. NH advised that there is a lot of CN paperwork that needs to be sorted through prior to the change in working that Sylfaen will go through after April. Ruth Thompson advised that groups currently being worked with will continue to be offered advice/support and use of facilities. c) NH voiced her concern when she was advised by RT that she was informed that Sylfaen’s services were no longer required after a CN meeting towards the end of 2005; apparently the reason for this was due to NH being a director. NH felt this was inappropriate as no other member of the committee was asked for their opinion on the matter and it was decided by one person. It was agreed that CN looked forward to continuing to work with Sylfaen in the future. It is anticipated that Ieuan Jones and other members of Sylfaen will attend future CN meetings as before. d) A letter was sent to Howden’s joinery after NH discussed with them the possibility of kitchen units being provided in return for publicity/advertising. B&Q and other companies to be approached for similar arrangement. e) Letters re potential users of facilities of Newborough Community Centre have been sent. Others still to be approached include Health Visitors, Housing Dept, Sure Start. Kate, who used to run a playgroup in the village to be approached. Genesis, new initiative to be investigated re funding opportunities for Parent/Toddler group; CJB, NH and possibly Kate to attend open evening re Genesis in Llangefni Tuesday 21st March for information. f) Taran mobility group – NH to investigate mini bus training for various members of the group if possible on Saturday mornings. g) HT confirmed the lease between Criw Niwbwrch and the church has been finalised. 9. Date of next meeting Wednesday 5th April 7.30pm Eglwys Bach |