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Minutes of General Meeting 13th September 2006 Present: Helen Tapley (Chair) Chris Bowler (minutes) 1. Matters Arising from the Minutes of the last meeting 2. (i) The stage has been removed by DH 3. Update on Building Works HT reported that J Ellis Williams has accepted the contract and will start the build on 16th October 2006. He will attempt to put up scaffolding and signage the week before 16th. A pre-planning meeting is to take place between planning supervisor, builder and CN on Monday 18th September 2006. A video and talk to be given to Primary school prior to the build, on the dangers of construction sites. A monthly meeting and half way through the build re concerns and progress to be arranged between all parties. . Copies of minutes of contract meetings to be available. RGR to access CN’s general minutes. It is estimated that the weather proofing of the roof of the original building and the new extension should be complete just after Christmas. The contract to be completed by end of March 4. Financial Update The accounts prepared by Williams Denton Cyf have been signed off by Chair, Vice Chair and Treasurer and forwarded to Companies House. Copies of these are available for committee to see. 5. Parc Y Plant HT advised that Parc Y Plant committee has approached her with a view
to it going under the wing of CN as a community sub group. A formal
lease to be agreed with PJI trustees, preferably 25 years or more to
enable wider access to grant funding. In 1911, the field opposite PJI
was taken over by the institute to create gardens for the six cottages
and this was included in the deeds. In 1973 a children’s playground
and space for bowling green was converted from the gardens. 6. Items needed For when the shell of the building is complete, a comprehensive list of items needs to be compiled. RR to be approached re items stored by him donated to CN by Sylfaen. LW to be given current list for different areas within EB and extra items to be added prior to meeting with Delyth Owen on 21st September. Action: HT to ask at pre contract meeting feasibility of using electric convector heaters in place of conventional boiler and radiator type heating system. 7. Forest Festival It was confirmed that advertising of this is in the Noticeboard and is to start at 10.00am and continue until 4.00pm. The events will take place near the large visitors’ car park. 8. Bridge Building HT proposed that any ‘bridge building’ in a formal way eg exchange of minutes etc with PJI trustees to be suspended for the time being until the building is up and running.
It was agreed that the summer activities had provided a wide choice for the children and young people in the village and kept the profile of CN to the forefront. LW suggested that older girls in a particular age group had weighted some of the results arrived at in the evaluation sheet. 10. Any Other Business a)The lock on the noticeboard is broken, Coeden joinery are waiting
for a new lock to mend it. 11. Next Meeting Wednesday 15th November 2006 Newborough Primary School 7.30pm Please bring these minutes with you |