Minutes 5th April 2006

Criw Niwbwrch Cyf

Minutes of General Meeting 5th April 2006
Eglwys Bach 7.30pm

Present: Helen Tapley (Chair) Ken Bowler (Treasurer)
Nia Hughes Tomos Hughes
Lorraine Williams Richard Hughes
Dafydd Hughes Chris Bowler (minutes)
David Chadwick Joan Roberts
Roy Roberts Barrie Freeman (Vice Chair)
Martin Taylor Jessica Williams

Apologies: none

Agenda:
1. Matters Arising from the Minutes of the last meeting

6 (ii) RR reported Glantraeth have no nets currently, but when new ones are purchased, Criw Niwbwrch will be able to borrow them.
6 (iii) HT to contact Simon Parker re survey of young people’s choice of activities.

2. Accounts Update and Charitable Status

KB advised the meeting that the mandate for the bank is completed and that the bulk of the group’s funds are now in a higher interest account earning 3% with instant access if required. The petty cash system is working well.

Applying for Charitable status is in hand; accounts up until December 2005 and the Business Plan to be provided with the completed form. (See AOB)

3. RGR Update

HT met with ER at RGR to confirm Criw Niwbwrch’s progress re allocated monies and omissions. It would appear that CN’s list of omissions is longer than his list so this would indicate that financially the project will be more cost effective in our favour. TH and DH to go through omissions list at the end of the meeting to confirm.
ER advised that as a new financial year had started there would be an increase in costs by 3%. He anticipated that with the completion of relevant documentation, scaffolding should be erected within six weeks of this date. As extra costs were not mentioned when HT gave him the opportunity to discuss these, it is not anticipated that revised items be charged more. All in all HT felt that ER seemed very positive and there were no outstanding issues.

Although the monies from Mentor Mon have been allocated, there has been no reply from them when contacted by HT re current situation.

Action: HT to write formal letter to Mentor Mon re the above.

4. Adventure Day

NH informed the meeting that the application for grant from Open Access Play had been successful with £950 being made available for activities with children during the Easter holidays. Unlike previous years, the money will be awarded on receipts being produced. KB advised that this was not a problem as there was enough money to pay for activities prior to reimbursement by the Council.

The younger group (5-11 years) to visit Greenwood Forest Park on Wednesday 19th April; children to bring packed lunches. The bus to pick up children and parents at Newborough Primary School at 9.15am and return approx 3.45pm. Medical/parental consent forms and details are with Glenys at the café. It is hoped that 25 children accompanied by at least five adults will participate.

Unfortunately, Plas Menai are unable to confirm the same date for the older group (12-16 years) and the visit has been rescheduled for Wednesday 31st May. It is anticipated that 20 young people with 2 adults will take part in the confidence building and watersports event.

Action: CJB to inform Dewi Gough Thomas (funder) of the rescheduling by letter.

5. Bingo Night

RR informed the group that preparations for the evening were well in hand with almost £100 used for the purchase of prizes and other items. JR confirmed that the kettles for use on the evening were with her. Items for refreshment to be donated by committee members; LW – milk, HT – polystyrene cups, orange juice, teabags, sugar to be provided by others. Many and various prizes have been donated including family ticket from Henblas Park, Easter egg from the shop in Llangaffo etc. More Easter eggs are needed for house and line prizes. RR confirmed posters have been put up in the village and surrounding district advertising the Bingo evening.
On Wednesday 12th April, admission charge of 50p to include ticket for refreshments. Game and draw tickets on sale; approximately 6 games per half with refreshments between each half and the grand draw at the end. JR requested volunteer to help her with the teamaking; it was suggested that Charlie be contacted for this.

6. Business Eye meeting for childminding update

NH, CJB and Michelle and Laura, two girls from the village who expressed an interest in childminding possibly as part of services to be offered when the renovations have been completed, visited a meeting set up by Genesis in Llangefni on March 21st to discuss potential opportunities with representatives of various organisations present. This proved to be very interesting/informative and a meeting with Business Eye was set up for April 5th attended by KB and CJB. As there was so much information provided it was agreed that a report on this meeting to be enclosed with these minutes. It is felt that childcare provision of some sort as yet to be decided will form the mainstay of morning activities to be held in the centre when it is up and running.

Action: CJB to provide report on Business Eye meeting to accompany minutes.

7. Community Chest Fund

MT/CJB reported on the completion of an application for the provision of monies for sports equipment from the above fund. Four pairs of unbiased indoor bowls and carpet with storage bag, 6 table tennis bats, balls and net were listed as required by the centre; it is anticipated that if successful, there will be a shortfall of approx £30 which CN will provide from fundraising.

8. Any Other Business

(i)
NH reported purchasing 11 plastic moulded chairs for the centre from the car boot sale for £17; a receipt was presented for reimbursement.

(ii)
CJB reported on her letter/conversation/telephone call with Enid Mummery, secretary, Prichard Jones Institute re table tennis table and pool table. The handing over of these items to CN to be discussed at next meeting of the Institute; as discussed, EM sees no problem with this. The play equipment/materials purchased by the original children’s playgroup held at the PJI with funds provided by Medwrn Mon to be investigated. Laura Roberts has advised that she holds relevant documentation re the above; this needs to be followed up as it could provide a useful resource for the new group when set up at the centre.

(iii)
It was agreed that Laura Roberts and Michelle be approached with a view to becoming co-opted members of the committee.

Action: CJB to contact
(iv)
It is anticipated that there will be made available 2 desks, 2 computers and 2 office chairs from Sylfaen when service level agreement finishes at the end of April. RT to be available for 16 hours per week for work with groups.

Action: RR to confirm the equipment to be provided as above.

(v) CJB confirmed that £3000 is being held by Strategic Development Fund for purchase of IT equipment. The original application made by Simon Parker, April 2005.
(vi)
NH asked committee members to approach other parents to come forward to help with the Adventure Day at Greenwood Forest Park.

(vii)
As the review of the Business Plan is scheduled for the next meeting, it being necessary for the completion of application for Charitable Status, CJB proposed a more user friendly layout of the plan to enable an effective review of 2005/06 and proposed draft business plan for 2006/07.

(viii)
The meeting was advised that very positive replies to letters had been received from Health Visitors and JobCentre Plus each expressing interest in using the centre for outreach work when renovation works have been completed.

9.
Date of next meeting:

Wednesday 17th May 7.30pm Eglwys Bach

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